Event Videography Checklist for Corporate Events in Singapore (2025 Edition)

Written By Amirul Haquim

Planning a corporate event is already a massive task — conference schedules, speakers, venue logistics, AV setup, guest registrations, and so much more. The last thing you want is a missed moment or poor-quality footage.

That’s where a solid event videography checklist becomes essential.

Whether you're organising a corporate conference, awards night, seminar, product launch, networking session, or town hall, this 2025 checklist will help you work smoothly with your event videographer and ensure every important moment is captured professionally.

✅ 1. Pre-Event Planning

1. Confirm the Type of Video You Need

Decide the deliverables you want, such as:

  • Event highlight video

  • Full-length recording

  • Keynote/Panel recordings

  • Interview and testimonial videos

  • Social media reels

  • Live streaming coverage

If unsure, ask your videographer for recommendations based on your event flow.

2. Finalise the Event Timeline

Provide your videographer with:

  • Run sheet

  • Speaker list

  • Cue timings

  • Special moments to highlight

  • VIP appearances

This helps the team prepare the right equipment and anticipate key moments.

3. Confirm Venue Requirements

Check:

  • Power access

  • Space for camera setups

  • Stage height and lighting

  • Audio feed availability

  • Restrictions (e.g., no filming certain areas)

For hybrid or streamed events, confirm internet speed and backup networking options.

🎥 2. On-Site Filming Checklist

1. Camera Coverage

For corporate events, a minimum of:

  • 2 cameras for stage/keynotes

  • 1 roaming camera for crowd interactions

  • 1 dedicated camera for interviews or sound bites

Large events may require 4–6 cameras.

2. Audio Capture

Audio is more important than visuals. Ensure:

  • Direct feed from the venue’s sound system

  • Backup microphones

  • Ambient sound capture

Ask your event videographer how they handle redundancy.

3. Lighting Conditions

Check:

  • Stage lighting

  • Dimness during awards or dinners

  • LED screens causing flickering

  • Backlighting issues

Professional videographers will adjust camera settings or add fill lights when needed.

4. Key Shots to Capture

Your videographer should cover:

  • Venue wide shots

  • Registration and guest mingling

  • Speakers and presentations

  • Audience reactions

  • Networking moments

  • Product displays/booths

  • VIP visits

  • Award moments

  • Group photos

  • Behind-the-scenes (optional)

📝 3. Interviews & Testimonial Capture

A strong event video often includes:

  • Management spokespersons

  • Guest speakers

  • Attendees providing testimonials

  • Staff and organising team

Prepare interviewees ahead of time so the videographer can record smoothly without delays.

🎬 4. Post-Event Deliverables

Essential Deliverables to Confirm

  • Highlight video (1–3 minutes)

  • Full-length recordings

  • Clean audio tracks

  • Short social media cuts

  • Event reels (15–30 seconds)

  • Captions/subtitles (optional)

  • Raw footage (if included in package)

Make sure your videographer shares their editing timeline and number of revisions.

🔍 5. What to Look for in an Event Videographer (2025 Expectations)

A good corporate event videographer should offer:

  • Fast delivery

  • Strong portfolio

  • Multi-camera capability

  • Professional audio equipment

  • Smooth communication

  • Understanding of corporate guidelines

  • Consistency in colour and branding

Looking for a reliable event videographer in Singapore? Pocketstudios specialises in corporate events, conferences, seminars, awards nights, and live streaming services.
Contact us today for a free consultation.

Amirul Haquim
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