📋 Event Videographer Checklist: What to Prepare Before the Big Day
When planning a corporate event in Singapore — whether it’s a conference, product launch, or gala dinner — hiring an event videographer ensures that the occasion is captured professionally.
But to get the best results, both you and your videographer need to be aligned before the big day. At Pocketstudios Singapore, we specialise in event video highlights, live streaming, and corporate videography, and we’ve learned that great preparation leads to great videos.
Here’s a simple event videographer checklist to help you prepare.
✅ 1. Define the Purpose of Your Event Video
Is it for highlight reels on social media?
A full recording for internal sharing?
Or a promotional clip for future marketing?
👉 Clear objectives help your videographer plan the right shots and style.
✅ 2. Share the Event Schedule
Provide a detailed run sheet or programme:
Key speeches or presentations
Product launches or unveilings
Performances or award segments
Networking or breakout sessions
👉 This ensures the videographer never misses important moments.
✅ 3. Confirm Venue Details
Your videographer needs to know:
Venue address and floor plan
Lighting conditions (day/night, indoor/outdoor)
Stage setup and seating arrangements
AV equipment provided by the venue
👉 This helps in planning camera placement and backup gear.
✅ 4. Prepare Branding Materials
Logo animations or overlays
Company colours and fonts
Branded backdrops or stage designs
👉 Consistent branding ensures your final video looks polished and on-brand.
✅ 5. Arrange Access and Permissions
Access passes for the videography team
Permission for backstage or restricted areas
Clearance to film attendees or guest speakers
👉 Smooth access means no wasted time on event day.
✅ 6. Plan for Audio Quality
Provide direct feed access to the soundboard
Arrange lapel or handheld mics for key speakers
Minimise background noise if possible
👉 Clear audio is just as important as visuals.
✅ 7. Align on Deliverables and Timeline
Before the event:
Confirm what type of videos will be delivered (highlight, full edit, teaser clips)
Discuss editing style and music preferences
Agree on timeline for delivery
👉 This avoids miscommunication after the event.
Final Thoughts
A successful event video doesn’t just depend on cameras and editing — it depends on preparation. By following this checklist, you’ll help your videographer capture every moment that matters and produce videos that truly showcase your event.
At Pocketstudios Singapore, we partner with businesses of all sizes — from SMEs to MNCs — to create professional event videos that engage, inspire, and last beyond the event day.
📞 Ready to capture your next event? Contact Pocketstudios today.
